SmartHR Pro ("we", "our", or "us") operates the SmartHR Pro platform, accessible at https://smarthrpro.tech and through our Android mobile application. This Privacy Policy describes how we collect, use, disclose, and safeguard your information.
By accessing or using SmartHR Pro, you acknowledge that you have read and understood this Privacy Policy. If you do not agree, please discontinue use of the platform.
Information We Collect
Information You Provide Directly
Information Collected Automatically
Device type, operating system version, and browser type.
IP address and approximate geographic location derived from it.
Pages visited, features used, session duration, and click patterns.
Error logs and crash reports from the mobile application.
How We Use Your Information
Platform Operations
To provide, operate, and maintain all SmartHR Pro features and services.
Payment Processing
To process subscription payments and send billing confirmations and receipts.
Service Communications
To send announcements, technical notices, updates, and support messages.
HR Workflows
To enable attendance tracking, leave management, payroll, and reporting features.
Security & Fraud Prevention
To detect, prevent, and respond to unauthorized access and misuse.
Platform Improvement
To analyze aggregated, anonymized usage data to improve our services.
Legal Compliance
To comply with applicable laws, regulations, and legal obligations.
Organizational Use
To support HR teams in managing their workforce data as authorized.
Data Sharing and Disclosure
We do not sell, trade, or rent your personal information to any third party.
PayPal
Payment processing for subscription billing. Governed by PayPal's Privacy Policy. View their policy →
Cloud Infrastructure
Secure server hosting. Providers are contractually bound to protect your data.
Law Enforcement
When required by applicable law, court order, or lawful governmental request.
Business Transfers
In the event of a merger or acquisition, affected users will be notified in advance.
Within your organization, HR administrators and account owners have access to employee data as configured by your organization's settings. SmartHR Pro acts as a data processor for your organization's HR information.
Data Retention
We retain your organization's data for as long as your subscription is active and in good standing.
Data Security
We implement industry-standard security controls to protect your data against unauthorized access, alteration, disclosure, or destruction.
Encryption in Transit
All data transmitted between your browser/app and our servers is encrypted using HTTPS/TLS.
Password Security
Passwords are hashed using bcrypt. We never store or transmit plain-text passwords.
Access Controls
Role-based permissions restrict data access to authorized personnel only.
Security Reviews
We conduct regular security reviews, dependency updates, and vulnerability assessments.
No method of data transmission over the internet is 100% secure. While we implement robust safeguards, we cannot guarantee absolute security against all threats.
Your Rights
Depending on your location, you may have the following rights regarding your personal data. To exercise any of these rights, contact us at support@smarthrpro.tech.
Location Data (Mobile App)
When GPS attendance is enabled by your organization, the SmartHR Pro Android app requests access to your device's location.
Children's Privacy
SmartHR Pro is a business platform intended exclusively for organizations and their adult employees. We do not knowingly collect personal information from individuals under the age of 16. If you believe a minor has provided us with personal data, please contact us immediately at support@smarthrpro.tech and we will promptly delete that information.
Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices, technology, or legal requirements. When we make material changes, we will:
- Post the revised policy on this page with an updated date.
- Send an email notification to account administrators for significant changes.
- Display an in-platform notice for 30 days after a material update.
Continued use of the platform after changes become effective constitutes your acceptance of the updated policy.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or your personal data, please reach out to us:
SmartHR Pro · smarthrpro.tech